Delegate & Participant Terms and Conditions

BOARD Summits Ltd | 11 October 2026 | v1.1

Monaco, 22–24 March 2027

These Terms were updated on 11 October 2026 and apply to all registrations for the Event, including registrations made before that date.

 

Who We Are

Company name: Board Summits Ltd

Company number: 17019177 (incorporated in England and Wales)

Registered address: 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ, U.K.

Contact email: info@boardsummits.com

Delegate enquiries, cancellations and substitutions: delegates@boardsummits.com

 

1. About These Terms

These terms and conditions (these “Terms”) govern your registration for and attendance at BOARD, the business summit taking place at the Grimaldi Forum, Monaco, from 22 to 24 March 2027 (the “Event”).

The Event is organised by Board Summits Ltd, a company registered in England and Wales under company number 17019177, whose registered office is at 71–75 Shelton Street, Covent Garden, London WC2H 9JQ, United Kingdom (“Board Summits”, “we”, “us” or “our”). You can contact us at info@boardsummits.com.

By registering for a Pass, completing the online registration form, or attending the Event, you agree to be bound by these Terms in full. If you do not agree, you must not register or attend.

These Terms apply to all pass types, including all delegate pass tiers, complimentary passes, speaker passes, and media passes. Where any provision applies specifically to a particular pass type, this is stated explicitly. Otherwise, all provisions apply to all participants.

These Terms should be read alongside our Privacy Policy, Cookie Policy, and Website Terms of Use, all available at our website. In the event of any conflict between these Terms and any other document, these Terms prevail in relation to your attendance at the Event.

 

2. Eligibility

The Event is a professional business summit and is open to business professionals only. By registering, you confirm that you are acting in a professional or business capacity and not as a consumer. Passes are not available to private individuals attending for personal purposes.

Board Summits reserves the right to verify the professional credentials of any registrant at any time and to refuse or cancel registration if we reasonably consider that eligibility requirements are not met. Any fees paid in connection with a cancelled registration will not be refunded.

Registrations on behalf of another individual are permitted only where the registering party confirms that the attendee has been made aware of and has accepted these Terms.

 

3. Passes and Registration

3.1 Availability and Accuracy

All passes to the Event are subject to availability. Board Summits reserves the right to limit the number of passes available for any pass type at any time without notice.

You warrant that all information you provide during registration is accurate, complete, and up to date. A pass is valid for the named individual only. You must not misrepresent your professional role, seniority, or any other eligibility criterion in order to qualify for a particular pass type. Board Summits reserves the right to adjust your pass category and issue a revised invoice if we determine that the pass type purchased does not correspond to your actual eligibility.

3.2 Personal Passes

Passes are personal to the named pass holder. Except for a substitution made in accordance with clause 3.3, a pass may not be sold, gifted, lent, shared, transferred, or otherwise made available to any person other than the named pass holder.

Any pass used by a person other than the named holder may be cancelled without notice or refund. Board Summits is not obliged to replace a pass that has been lost, stolen, or damaged.

Passes must not be used by any person, company, or third party for marketing, media, sale promotion, staff reward programmes, prize draws, competitions, or other commercial or non-commercial incentive purposes, except with the prior written consent of Board Summits.

3.3 Substitutions (Paid Passes Only)

If you hold a paid pass and are unable to attend, you may nominate another person to attend in your place (a “Substitute”), free of charge, provided that:

  • the Substitute is employed by, or is an officer or director of, the same organisation as you;

  • the Substitute meets the eligibility criteria for the same pass type as your pass, which Board Summits may verify in accordance with clause 2;

  • your request, including the Substitute’s full name, job title and email address, is received in writing at delegates@boardsummits.com no later than 15 days before the first day of the Event, that is on or before 7 March 2027; and

  • the Substitute accepts these Terms.

Board Summits may decline any substitution that does not meet these conditions. No substitutions can be made after 7 March 2027. Once a substitution is confirmed in writing by Board Summits, the Substitute becomes the named pass holder for all purposes under these Terms.

Substitutions are not available for complimentary, speaker, or media passes.

3.4 Badge Use

Your event badge must be worn and visibly displayed at all times within Event areas. Badges remain the property of Board Summits. You must not alter, reproduce, or tamper with your badge in any way.

Badge scanning by exhibitors and sponsors constitutes your opt-in consent for your professional registration information to be shared with the scanning party for commercial purposes. You may decline badge scanning at any time. Further information is set out in our Privacy Policy.

3.5 Complimentary, Speaker and Media Passes

Complimentary and speaker passes are extended at the discretion of Board Summits to the named individual in their current role and organisation, as given at registration. They are personal to the holder and cannot be transferred.

If your role or organisation changes before the Event, you must inform us at delegates@boardsummits.com. In that case, Board Summits may cancel your pass and may, at its discretion, extend an invitation to your successor.

A speaker pass is linked to your confirmed participation in the Event programme. If that participation does not proceed for any reason, Board Summits may, at its discretion, cancel the speaker pass or replace it with a complimentary delegate pass.

Media passes are granted on application to accredited media only and are subject to the additional terms referred to in clause 9.

If you hold a complimentary, speaker, or media pass and can no longer attend, please let us know at delegates@boardsummits.com so that we can offer your place to someone else.

 

4. Fees and Payment

All fees are due and payable in full at the time of registration, or by such date as specified in a written invoice issued by Board Summits. Registration is not confirmed until full payment has been received.

All fees are stated exclusive of VAT and any other applicable taxes. You are responsible for all applicable taxes in connection with your registration. VAT will be charged at the applicable rate and added to your invoice.

If payment is not received by the due date, Board Summits reserves the right to void your registration and offer your place to another registrant. Any pass issued in advance of payment may be deactivated pending receipt of payment.

Board Summits reserves the right to alter pass pricing at any time. The price applicable to your registration is that in force at the time of confirmed payment. Price changes do not apply retroactively to completed purchases.

 

5. Cancellation and Refunds

5.1 Cancellation by You

You may cancel a paid registration by giving written notice to delegates@boardsummits.com.

If we receive your notice more than 60 days before the first day of the Event, that is on or before 20 January 2027, we will refund the fees you have paid in full, to the original payment method, within 30 days of receiving your notice.

If we receive your notice on or after 21 January 2027, or if you do not attend the Event, the full fee remains payable and no refund will be made. As an alternative to cancellation, you may nominate a Substitute in accordance with clause 3.3.

5.2 No Refunds Outside Clause 5.1

Except as set out in clause 5.1 or where required by law, all pass sales are final. Without limiting the foregoing, no refund will be payable outside the period set out in clause 5.1 in the following circumstances:

  • inability to attend due to personal circumstances, illness (including any COVID-19-related condition or other communicable disease), or injury;

  • failure to obtain a visa or any other travel document required for travel to France or Monaco;

  • changes to travel arrangements or accommodation;

  • changes to the Event programme, speakers, or content;

  • technical or connectivity issues experienced by the attendee;

  • any other circumstance beyond the control of Board Summits.

5.3 Business Registrations

The Event is not open to consumers within the meaning of the Consumer Rights Act 2015 or equivalent legislation. Statutory consumer cancellation rights do not apply to registrations for the Event. For the avoidance of doubt, Board Summits may treat a registration as made in a business capacity where the registrant has provided a business email address, company name, or job title in connection with their registration. Board Summits reserves the right to decline any registration it reasonably considers to have been made in a consumer capacity.

 

6. Event Changes and Cancellation

6.1 Changes by Board Summits

Board Summits reserves the right to make changes to the Event at any time, including changes to the programme, speakers, sessions, format, content, venue layout, and timing. Such changes do not give rise to any right of cancellation or refund. Your pass remains valid for the Event as altered.

6.2 Postponement

If the Event is postponed by Board Summits for any reason, your pass will remain valid for the Event at its revised date. No refund will be payable. No compensation will be due in respect of any costs incurred by you, including travel, accommodation, or visa costs.

6.3 Cancellation by Board Summits

If Board Summits cancels the Event entirely and does not announce a future edition to which your pass may be transferred, Board Summits will issue you with a credit equal to the face value of your pass, to be applied against registration fees for a future Board Summits event. If no suitable future edition is announced within 12 months of the cancellation date, you may request a cash refund equal to the face value of your pass by contacting info@boardsummits.com. Such request must be made within 6 months of the expiry of the 12-month period.

If Board Summits cancels the Event and announces a replacement or successor edition, your pass will automatically transfer to that edition. You will not be entitled to a refund.

Board Summits shall not be liable for any loss, cost, or expense incurred by you as a consequence of any postponement or cancellation, including travel, accommodation, or any other cost associated with your intended attendance.

6.4 Force Majeure

Board Summits shall not be liable for any failure or delay in performing its obligations where such failure or delay results from any cause beyond its reasonable control within the meaning of Article 1218 of the French Civil Code (Code civil) and equivalent provisions of Monégasque law, including acts of God, adverse weather, pandemic, epidemic, government action or restriction, terrorism, civil unrest, strikes, or failure of infrastructure or utilities. In such circumstances, the provisions of clause 6.2 or 6.3 above shall apply as appropriate.

 

7. Attendance and Conduct

7.1 Entry Requirements

You must carry a valid form of photographic identification at all times during the Event. Board Summits and venue security personnel reserve the right to request identification at any time. If you are unable to provide identification that matches your registered pass, you may be refused entry or required to leave the Event without refund.

You must comply with all security and safety procedures applicable to the Event and to the venue, including any screening, bag checks, or other security measures. Refusal to comply with security procedures will result in denial of entry without refund.

The following items are strictly prohibited within Event premises: weapons of any kind; explosive, flammable, or volatile substances; bottles or hard-sided containers; sharp objects; signs, banners, or placards of any nature; any item that could reasonably be used as a projectile; and any item likely to cause a disturbance or endanger health or safety. Any person found to be in possession of such items will be immediately excluded from the Event without refund.

7.2 Removal from the Event

Board Summits reserves the right to refuse admission to, or to remove from, the Event any participant at any time and without prior notice, without refund or compensation, where Board Summits reasonably determines that the participant has:

  • breached any provision of these Terms;

  • committed, or is reasonably suspected of having committed, a criminal offence;

  • behaved in a disorderly, threatening, or anti-social manner, or in a way that causes or risks a disturbance or nuisance to other participants or staff;

  • behaved in a manner likely to bring Board Summits, the Event, or any other participant into disrepute;

  • engaged in any activity that endangers public safety or the safety of any individual;

  • provided false or misleading information in connection with their registration;

  • dressed in a manner that Board Summits considers inappropriate for a professional business event;

  • breached the Code of Conduct or any other policy published by Board Summits in connection with the Event.

Any determination by Board Summits under this clause shall be final. Board Summits accepts no liability for any costs or losses incurred as a result of a refusal of entry or removal from the Event.

7.3 Code of Conduct

All participants are required to behave professionally and respectfully at all times. The Event must be a safe, inclusive, and welcoming environment for all. Board Summits prohibits harassment, bullying, and discrimination in any form, including:

  • verbal or written comments relating to gender, sexual orientation, disability, physical appearance, ethnicity, age, or religion;

  • intimidation, stalking, or unwanted physical contact;

  • the sharing or display of obscene, offensive, violent, or discriminatory content;

  • cyberbullying or repeated unsolicited messaging to other participants.

Any participant who witnesses or experiences prohibited conduct should contact a member of Board Summits staff immediately or report it to info@boardsummits.com. All reports will be treated with confidentiality. Board Summits reserves the right to take any action it considers appropriate in response, including immediate removal from the Event without refund.

 

8. Commercial and Promotional Activity

8.1 Prohibition on Unauthorised Commercial Activity

A delegate pass, speaker pass, or media pass entitles the holder to attend the Event as a registered participant only. It does not grant any right to conduct commercial, promotional, marketing, or trading activities at, near, or in connection with the Event.

Without the prior written consent of Board Summits, you must not:

  • distribute, display, or disseminate any marketing, advertising, or promotional materials of any kind, whether in print, digital, or any other format, at the Event venue, in the surrounding area, or in any location or context directly associated with the Event;

  • conduct any sales, lead generation, or commercial prospecting activities within Event areas other than through ordinary professional networking;

  • organise, host, or facilitate any group tour, guided visit, or structured commercial gathering within Event areas for the benefit of your clients, customers, employees, or guests;

  • set up or operate any stand, display, pop-up, or brand installation at or near the Event venue without an authorised exhibitor or sponsorship agreement with Board Summits;

  • engage in any guerrilla marketing activity, stunt, street promotion, or brand activation within 500 metres of the venue or in any location marketed in connection with the Event;

  • use your attendance at the Event as the basis for any promotional, advertising, or marketing communications, including on social media, that imply an official association with, endorsement by, or sponsorship of the Event, without our prior written consent.

8.2 Film and Photography for Commercial Purposes

You may not film, photograph, or record any part of the Event for commercial, promotional, or broadcast purposes without the prior written consent of Board Summits. Board Summits reserves the right to charge a fee for any such activity. This restriction applies regardless of the equipment used.

Nothing in this clause prevents participants from taking personal photographs or making incidental recordings for private, non-commercial use, provided that such activity does not interfere with the Event or with other participants.

8.3 Attendee Data

Scraping, harvesting, or collecting the contact details or other personal data of other participants from the Event app, networking platform, or any other Event system for the purposes of unsolicited outreach, bulk marketing, or spam is strictly prohibited. Participants who engage in such conduct may be removed from the Event without refund and may be subject to legal action under applicable data protection and anti-spam legislation.

8.4 Enforcement

Breach of this clause 8 will be treated as a material breach of these Terms. Board Summits reserves the right to immediately remove any participant engaged in unauthorised commercial or promotional activity from the Event without refund, and to pursue any available legal remedies. Board Summits may also charge a retroactive sponsorship or exhibition fee for any unauthorised commercial activity that has taken place.

 

9. Photography, Filming and Image Rights

Photographic and audiovisual recordings will be made by Board Summits, its authorised partners, exhibitors, and accredited media throughout the Event, in all areas open to participants, including session rooms, networking areas, outdoor spaces, and all other public areas of the venue.

By attending the Event, you acknowledge and accept that:

  • your image, voice, and likeness may be captured in photographs and audio-visual recordings made at the Event;

  • such recordings may be reproduced and used by Board Summits, its partners, and exhibitors on any medium and by any means, for informational, documentary, and promotional purposes relating to the Event, any current or future edition of BOARD, and any other products or services offered by Board Summits Ltd, worldwide.

You grant to Board Summits an irrevocable, worldwide, royalty-free licence to use your name, voice, biography, and likeness in any recording or photography of the Event for the promotional and documentary purposes of the Event, future editions of BOARD, and any other products or services offered by Board Summits Ltd, worldwide. To the fullest extent permitted by applicable law, you agree to waive any rights in relation to such recordings and photography that may arise under the laws of any jurisdiction, including any moral rights or rights of a similar nature. The lawful basis for processing your image and likeness is legitimate interests. Your rights in relation to such processing are set out in our Privacy Policy, available at our website.

If you do not wish your image to be used in Board Summits’ promotional materials, you may submit a written request to info@boardsummits.com in accordance with your rights under applicable data protection legislation. Such requests will be considered in accordance with our Privacy Policy and applicable law. Please note that incidental capture of your image in crowd or venue photography cannot always be avoided.

Media pass holders are subject to additional terms governing accredited media access, which will be provided separately at the time of accreditation.

 

10. Session Content and Intellectual Property

Board Summits and its licensors retain ownership of all intellectual property comprised in the Event, including the BOARD brand, session content, presentations, materials made available at or in connection with the Event, and any audio-visual recordings of sessions. These are protected by copyright and other applicable intellectual property laws.

Unless expressly authorised in writing by Board Summits, you must not:

  • record, film, or make audio recordings of any session, presentation, or panel discussion;

  • reproduce, republish, broadcast, or distribute any session content, whether in whole or in part;

  • include any session content in any database, website, intranet, or shared system;

  • make any commercial use of session content whatsoever.

Personal notes and non-commercial summaries for internal business use are permitted. Session content does not constitute advice and should not be relied upon as such. The content of sessions, presentations, and materials does not necessarily reflect the views or opinions of Board Summits. Board Summits is not responsible for the accuracy or completeness of content provided by speakers or exhibitors, and you should verify any information before relying on it in connection with any business or other decision.

You may not use or reproduce the BOARD name, logo, or any other Board Summits trade mark for any purpose without our prior written consent.

 

11. Data Protection and Privacy

Board Summits processes your personal data in accordance with its Privacy Policy, available at our website. By registering for the Event, you confirm that you have read and understood the Privacy Policy.

Participant data may be shared with exhibitors, sponsors, and partners in accordance with the Privacy Policy and, where applicable, with your consent given through the badge scanning mechanism described in clause 3.4.

The Event takes place in Monaco. Attendee data may be processed in the United Kingdom, in the European Union, and in Monaco in accordance with applicable data protection law, including the UK GDPR, EU GDPR, and Monaco's Law no. 1.565 of December 2024 on the protection of personal data.

 

12. Health and Safety

You are responsible for your own health and safety and for complying with all applicable health and safety requirements at the Event venue. Board Summits and the venue may impose health, safety, or security requirements from time to time, including requirements in response to public health measures. Failure to comply with such requirements may result in denial of entry or removal from the Event without refund.

Board Summits is not responsible for any personal injury, illness, or loss of or damage to personal property suffered in connection with attendance at the Event, except to the extent caused by Board Summits’ own negligence. All exclusions of liability in these Terms apply only to the extent permitted by applicable law. You are advised to arrange your own travel and personal insurance.

Board Summits accepts no liability for any costs associated with travel, accommodation, or other expenses incurred by you in connection with attendance at the Event, including in the event of postponement or cancellation.

 

13. Limitation of Liability

Nothing in these Terms shall exclude or limit Board Summits’ liability for death or personal injury caused by its negligence, for fraudulent misrepresentation, or for any other liability that cannot be excluded or limited by applicable law.

Subject to the foregoing, Board Summits’ total aggregate liability to you arising out of or in connection with these Terms or your attendance at the Event, whether in contract, tort (including negligence), or otherwise, shall not exceed the total amount paid by you for your pass.

Board Summits shall not be liable for any indirect, consequential, or special loss or damage, or for any loss of profit, revenue, business, data, or anticipated savings, arising out of or in connection with these Terms or the Event, even if advised of the possibility of such loss.

Board Summits makes no warranty as to the quality, accuracy, completeness, or fitness for purpose of any content, information, or materials provided at or in connection with the Event.

 

14. General

14.1 Entire Agreement

These Terms, together with the Privacy Policy, Website Terms of Use, and any additional terms notified to you at the time of registration, constitute the entire agreement between you and Board Summits in relation to your attendance at the Event and supersede all prior representations, discussions, and agreements.

14.2 Amendments

Board Summits reserves the right to amend these Terms at any time by publishing updated Terms on its website. Where changes are material, we will use reasonable efforts to notify registered participants. Your continued attendance at the Event following any amendment constitutes acceptance of the revised Terms.

14.3 Severance

If any provision of these Terms is found to be invalid or unenforceable by a court of competent jurisdiction, that provision shall be limited to the minimum extent necessary, and the remaining provisions shall continue in full force and effect.

14.4 Waiver

No failure or delay by Board Summits in exercising any right under these Terms shall constitute a waiver of that right.

14.5 Assignment

Board Summits may assign or transfer its rights and obligations under these Terms to any affiliate or successor entity. Except for a substitution made in accordance with clause 3.3, you may not assign or transfer any of your rights or obligations under these Terms.

14.6 Third Party Rights

These Terms do not confer any rights on any third party under the Contracts (Rights of Third Parties) Act 1999.

14.7 Translations

These Terms are issued in English. Any translation of these Terms into another language is provided for convenience only and is not legally binding. In the event of any conflict or inconsistency between the English version and any translation, the English version shall prevail.

14.8 Governing Law and Jurisdiction

These Terms are governed by and construed in accordance with the laws of England and Wales. Any dispute arising out of or in connection with these Terms or your attendance at the Event shall be subject to the exclusive jurisdiction of the courts of England and Wales.

This choice of governing law does not affect any mandatory rights you may have under the law of the country in which you are resident.

 

15. Contact

For registrations, cancellations and substitutions, please contact delegates@boardsummits.com.

For any other queries relating to these Terms, please contact:

Board Summits Ltd

71–75 Shelton Street, Covent Garden, London WC2H 9JQ, United Kingdom

Email: info@boardsummits.com

Company number: 17019177 - Registered in England and Wales